Privacy Policy
Last Updated: March 23, 2025
Introduction
Welcome to CalPal ("we," "our," or "us"). We respect your privacy and are committed to protecting your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our calendar optimization service.
Information We Collect
Information You Provide
- Account Information: Your name, email address, and timezone preferences.
- Calendar Data: With your permission, we access your Google Calendar events, including meeting titles, times, and attendee information.
- Preferences: Your optimization preferences, work hours, meeting constraints, and notification settings.
Information Collected Automatically
- Usage Data: Information about how you interact with our service.
- Authentication Tokens: Secure tokens that allow us to access your Google Calendar on your behalf.
How We Use Your Information
We use your information to:
- Provide and improve our calendar optimization services
- Analyze your schedule to offer optimization suggestions
- Send email notifications about optimization opportunities
- Maintain and improve our service
- Respond to your inquiries and support requests
- Protect our services from unauthorized access
Data Storage and Security
We take reasonable measures to protect your information from unauthorized access or disclosure. While we implement safeguards, no method of electronic transmission or storage is 100% secure, and we cannot guarantee absolute security.
Data Sharing
We do not sell your personal information. We may share your information with:
- Service Providers: Third-party companies that help us deliver our services (such as email delivery providers).
- Legal Requirements: When required by law, legal process, or government request.
External Services
Our service integrates with:
- Google Calendar: We access your calendar through Google's API and adhere to their data usage policies.
- SendGrid: For sending email notifications about optimization suggestions.
These services have their own Privacy Policies that govern how they handle your data.
Your Rights
You have the right to:
- Access your personal information
- Correct inaccurate data
- Delete your account and associated data
- Opt-out of marketing communications
- Control email notification settings
Cookies and Local Storage
We use cookies and local storage to improve your experience with our service and remember your preferences.
Children's Privacy
Our service is not directed to children under 16, and we do not knowingly collect personal information from children.
Changes to this Privacy Policy
We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last Updated" date.
Data Retention and Deletion
How Long We Keep Your Data
- Account Information: We retain your account information for as long as your account remains active. If you close your account, we will delete all associated information within 30 days.
- Calendar Events: We cache your calendar events for a period of 14 days to provide optimization services. These are refreshed as needed for optimization operations.
- Authentication Tokens: We retain your Google authentication tokens while your account is active. These are immediately revoked and deleted upon disconnection of your Google account or account deletion.
- Optimization Preferences: Your optimization preferences are retained while your account is active and deleted along with your user account data.
- Optimization History: We retain your optimization history for 90 days to provide you with context on past suggestions. This history is deleted upon account deletion.
- System Logs: We retain identifiable system logs for 30 days for troubleshooting and service improvement purposes.
Your Deletion Rights
You have the right to request deletion of your personal information at any time. You can:
- Disconnect your Google account from CalPal through your account settings
- Delete your account and all associated data
When you disconnect your Google Calendar, we immediately cease accessing your calendar data and remove our app from your Google permissions.
To exercise your deletion rights, visit your Account Settings page or email us at privacy@calpal.email. We will process your request within 30 days and provide confirmation when completed.
Contact Us
If you have questions about this Privacy Policy, please contact us at privacy@calpal.email.
By using CalPal, you agree to the terms of this Privacy Policy.